System Administrators can create an unlimited number of projects based on their specific needs. Defending on the company's business or mission, projects may reflect areas of business (retail, wholesale), departments (sales, marketing, accounting), functional areas (customer service, order entry), or geographical locations. Each project will support unique user-defined index fields which help to further define the knowledge contained in the repository.

WiseFiles™ creates knowledge by allowing complex data mining techniques. Searches can run on index fields or content or in any combination -- across all documents associated with a particular project regardless of document type. In addition, WiseFiles™ supports a number of search techniques including key word, wildcard, proximity, generation and Boolean search terms. For example, an invoice can be searched by vendor name, invoice number, amount, date or any whole or partial combination. Using a Boolean search term, such as "angina or ECG", a medical record can be searched for all occurrences of a particular complaint or diagnostic test.

The creation of groups enhances user security and functionality. Groups can be created to manage access to projects. A group contains users that share a common security level. By defining a set of privileges for a group it is easy to add a user to the system and assign those privileges to the new user. Simply add the user to the group that has the rights you want to assign to the new user. System administrators can define group rights; any changes are quickly updated and reflect the individual user's rights.

With proper rights, users can upload documents into the digital repository from any computer with web-access or local workstations. Single files or entire directories may be selected for upload and files can be of mixed format. Paper files, however, must be converted to a digital format (scanned) before uploading. Index fields for common file properties may be populated before upload to reduce data entry or data entry can also be accomplished after upload by accessing documents individually.

System Administrators can manage user utilization by monitoring predefined tracking tools contained within the application. These tools allow searching on a specific date or range of dates per user.